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Loan Servicing

Note and Loan Servicing in Texas

We collect payments, handle escrow, and send monthly account statements on your owner finance notes, wrap loans, and private lender loans across Texas. One note or a portfolio - we are happy to give you a quote. Borrowers with wrap loans use us to make sure the underlying mortgage stays current.

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We service

Owner Finance Note Servicing · Wrap Loan Servicing · Private Lender Loan Servicing

Payments

Checks, money orders, and ACH

Access

Online Lender Portal, 24/7

Last updated

What Does a Note Servicing Company Do?

A note servicing company collects your payments, keeps the accounting, and becomes the borrower's point of contact, so you are not the one chasing a payment. Cedar Top collects by check, money order, or ACH, one-time or recurring, posts each payment to your account, and sends monthly statements to both lender and borrower. We disburse insurance and property taxes from escrow, handle IRS reporting, and give both sides an online portal that updates in real time and is available 24/7. We service Texas notes - owner finance notes, wrap loans, and private lender loans - for note investors large and small.

Which Servicing Fits Your Note

The work is the same on every note: collection, posting, statements, reporting, and a point of contact for the borrower. What changes is who holds your note and what sits underneath it.

Owner Finance Notes

For a seller who carried back the note on a Texas land or home sale and would rather not collect from the buyer personally. Cedar Top collects the payment, handles statements, escrow for taxes and insurance, and IRS reporting, and becomes the buyer's point of contact, so your payment stays a business transaction instead of a personal one. Details, onboarding documents, and FAQs are on the owner finance note servicing page. For what a servicer does month to month, what it costs, and which Texas rules apply, read owner finance note servicing in Texas.

Wrap Loans

For a wraparound note, where the seller keeps an existing mortgage and the buyer's larger note wraps around it. The risk is the underlying mortgage falling behind while the buyer keeps paying the wrap. Cedar Top collects the wrap payment, accounts for the wrap and the underlying loan separately, and helps make sure the underlying mortgage is paid as agreed. See wrap loan servicing for the wrap document list, including the transfer of lien and allonge.

Private Lender Loans

For anyone lending their own money on Texas real estate, from one note to a portfolio. Collections, accounting, monthly statements, distributions to you and your investors, and credit and IRS reporting run through Cedar Top, and you see every note in real time online. Portfolio onboarding and distribution schedules are covered on the private lender loan servicing page.

Notes and Loans We Service

Owner Finance Note Servicing

By allowing a professional "third party" servicer to take care of the collection, the borrower treats the payments as a business transaction instead of a personal issue.

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Wrap Loan Servicing

A wrap-around mortgage is a home loan that allows the seller to maintain their existing mortgage while the buyer's mortgage "wraps" around the existing amount owed.

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Private Lender Loan Servicing

Cedar Top offers loan servicing for the private money lender. We take care of the day-to-day collections so you can focus on bringing in new business.

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What We Service

  • Real-time account information for both lender and borrower
  • Payment accounting, processing, and monthly statements
  • Automatic withdrawal, deposit, and web payment options
  • We are the borrower's primary point of contact
  • Timely distribution of investor funds
  • Credit and IRS reporting
  • Insurance and property tax disbursement with escrow analysis
  • Late payment notifications

Onboarding Documents

Every note is different. Depending on the loan and how it is set up, we may need more than this.

  • Promissory Note
  • Deed of Trust
  • Closing Disclosure or HUD-1
  • Transfer of Lien (if applicable)
  • Allonge to Promissory Note
  • Truth-in-Lending
  • Sales Contract
  • 1003 or Borrower Application
  • W-9
  • First Payment Letter
  • Homeowners Insurance
  • Tax Certificate
  • Insurance and Property Tax Escrow Details

Note Servicing FAQs

What does a servicer take over, and what does the note holder still do?

Cedar Top collects the payment, posts it, sends monthly statements to both sides, disburses taxes and insurance from escrow, handles IRS reporting, and is the borrower's primary point of contact, so the late-payment calls do not come to you. You stay the note holder and keep getting paid. Keep your CPA and attorney involved on the note itself; Cedar Top does not provide tax or legal advice.

What does the borrower see when servicing moves to Cedar Top?

A welcome and first-payment letter with their payment options. From then on the borrower pays Cedar Top, each payment posts to the account, and a monthly statement goes to both sides. If a payment runs late, the late notice comes from Cedar Top, not from you.

How are payments collected and posted?

Borrowers pay by check, money order, or ACH, one-time or recurring, with automatic withdrawal and web payment options. Cedar Top processes each payment, posts it to the account, and sends monthly statements to lender and borrower. Your funds are distributed by the method set up during onboarding, and you see each payment in the online portal as it posts.

Can Cedar Top escrow property taxes and insurance on my note?

Yes. Cedar Top collects the escrow portion of the payment, disburses the insurance and property tax payments, and runs an escrow analysis on the account. Escrow is configured to match your note when the loan is boarded, which is why the tax certificate, homeowners insurance, and any existing escrow details are on the onboarding list.

Does Cedar Top handle IRS and credit reporting?

IRS reporting on the note is handled by Cedar Top, and credit reporting is offered. Both are configured when the loan is boarded, alongside escrow and the payment options, so they match how your note is set up.

What can I see in the online lender portal?

Loan status and recent postings, updated in real time and available 24/7. Both lender and borrower have access, so each side sees a payment as it posts. A private lender with more than one note sees every note there instead of managing spreadsheets.

What does Cedar Top need to board a note, and how long does it take?

The promissory note, deed of trust, closing disclosure or HUD-1, first payment letter, W-9, and the insurance and tax documents in the onboarding list above, plus a transfer of lien or allonge where one exists. Cedar Top reviews the terms, sets up the account, configures escrow, reporting, and payment options, and sends the borrower a welcome and first-payment letter. Timing depends on how complete your documents are. Send them and we give you a timeline.

Which notes does Cedar Top service?

Texas notes: owner finance notes, wrap loans, and private lender loans, for note investors large and small, from one note to a portfolio. If your note is outside Texas, get in touch and we will tell you whether we can help.

Servicing Inquiries

Tell us about your note and we will follow up with what we need to get started.

We never collect SSNs, bank account numbers, or card numbers. See our Privacy Policy.

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